The tasks and functions of the section are as follows:
First: The Shura Council:
A – The Minutes Unit:
1. Follow the technical aspects of the meetings of the Council in terms of:
- Noting down the names of ministers and the names and positions of representatives of official bodies.
- Noting down the names of speakers respectively.
- Noting down the results of each voting during the meeting.
2. Prepare minutes of meetings, including the following:
- Audio recording: Follow-up electronically the recording of sessions on various documents, in coordination with the Department of Information Technology.
- Unloading and printing: unloading audio documents into written documents.
- Comparison: re-hear the audio document to make sure it complies with the written document.
- Primary Correction: correct the written documents objectively, linguistically and the printing in terms of grammars and spelling.
- A catalogue of speakers' statements.
- A catalogue of topics.
- Preparation of minutes supplements: it includes the committees reports which were agreed to be inserted in the Minutes.
- The issuance of initial Minutes: It is a draft of the minutes before the final corrections, which is circulated to officials at the Council: (His Excellency the Chairman of the Council, His Excellency Secretary-General, the Legal Advisor, Director of Minutes and Printing Directorate, and the section manager) to take their comments into account.
- Final Corrections: are articulated in the following steps:
Each employee individually makes corrections to the Minutes.
Agreeing on the corrections made after clearing it up and revision.
Carry out the corrections and make sure they took place.
- The issuance of Final Minutes: It is a draft of the minutes after the final correction, and will be sent to the printing unit to copy it in preparation for distribution to the members of the Council and concerned bodies.
3. Follow-up the procedures for ratification of the Minutes, as follows:
- Corrections by Members that are raised at each meeting.
- Sending the corrected Minutes to His Excellency the Chairman of the Council and His Excellency Secretary-General for approval and signature.
4. Sending copies of the approved minutes of meetings to the Chairman's Office and the Office of the Secretary-General to be sent to the official bodies: (the Royal Court, Crown Prince's Court, the representatives council, the Ministry of Information for publication in the Official Gazette) in addition to a copy on a CD for the Ministry of Information only.
5. Sending an electronic copy of the approved minutes of meeting to the Directorate of Information Technology at the Council to place them on the website of the Council.
6. Keeping and archiving the original minutes after ratification.
7. Updating Minutes of the meetings of the Council, and indexing of speeches, subjects and appendices on the electronic site of the Shura Council.